AI Meeting Intelligence

Every meeting.
Captured. Structured. Retrievable.

RecapHQ transforms every conversation your organisation holds into a permanent, searchable record of commitments, conclusions, and accountability. The meeting ends. The intelligence begins.

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✓ No long-term contracts
✓ Set up in under 30 minutes
✓ Works with Zoom, Teams & Meet
✓ Cancel anytime
$37B Lost to unproductive meetings in the US alone every year
95% Of meeting attendees lose focus and miss key parts of the meeting
392hrs The average employee spends in meetings every year
67% Of executives say most virtual meetings are failures
The Problem

Your organisation is meeting constantly.
Almost none of it is being retained.

Recording a meeting and capturing its value are two entirely different things. Most organisations do the former and assume it covers the latter. RecapHQ is the layer that closes that gap.

📂
A growing archive of recordings no one revisits
Folders of 90-minute recordings accumulate across your organisation. The substance of those conversations, the conclusions reached and the commitments made, remains completely inaccessible.
🔁
Verbal commitments with no mechanism for follow-through
Responsibilities are assigned in the room and evaporate the moment the call ends. Without a structured accountability layer, the gap between what was agreed and what gets done widens every week.
🔍
Institutional knowledge locked inside individual memory
Months of strategic discussions, supplier negotiations, and leadership conclusions exist only in the recollections of those who were present. That knowledge is fragile, inconsistent, and effectively invisible to the rest of the organisation.
How It Works

From conversation to structured organisational intelligence in minutes.

RecapHQ operates entirely in the background. No behavioural change required from your team. No new platforms to navigate. It integrates with how your organisation already works.

1
Connect your calendar
Link Zoom, Teams, or Google Meet. RecapHQ joins and captures every meeting automatically, or selectively based on your preferences.
2
AI processes the conversation
The moment your meeting concludes, RecapHQ produces a structured briefing, extracts every commitment made, and identifies the individuals responsible for each.
3
Accountability is established automatically
Each responsible party receives a structured notification of their obligations. Overdue items are escalated to the appropriate level of management without any manual intervention.
4
Everything becomes permanently retrievable
Every conclusion, every commitment, every discussion is indexed and searchable across your entire meeting history. Organisational memory, finally externalised.
What You Get

A complete intelligence layer built around your organisation's conversations.

RecapHQ does not simply transcribe. It structures, indexes, and surfaces the substance of every meeting your organisation holds, turning conversations into compounding organisational value.

◈
Structured Meeting Briefings
Every meeting produces a concise, readable briefing within minutes of concluding. Not a raw transcript — a coherent summary of what was discussed, what was concluded, and what was agreed. Readable in under two minutes. Delivered before the next meeting begins.
Auto-generated
✦
Commitment Tracking and Escalation
Every obligation established in a meeting is assigned to the relevant individual, given a deadline, and tracked to completion. Automated notifications go out before the due date. Outstanding items are escalated to the appropriate manager. Accountability, systematised.
With automatic escalation
⊞
Permanent Searchable Archive
Every conclusion reached across every meeting is indexed and retrievable in seconds. Search by topic, by person, by date, or by project. Years of organisational memory, made immediately accessible to anyone who needs it.
Full archive included
◇
Organisational Pattern Recognition
RecapHQ analyses conversations across meetings over time, identifying recurring themes and emerging concerns before they escalate. Leadership receives a structured view of what is consistently surfacing across the organisation, weeks before it becomes a formal problem.
Unique to RecapHQ
◑
Individual Contribution Records
A complete record of every meeting attended, every commitment made, and every conclusion reached by each individual in your organisation. Invaluable for performance reviews, management transitions, and onboarding senior hires who need rapid context.
Per-person view
⊙
Zero Disruption Integration
RecapHQ connects to Zoom, Microsoft Teams, and Google Meet without requiring any change to how your team operates. No new platforms. No migration. No IT project. It sits on top of your existing infrastructure and begins delivering value from the first meeting.
Plug and play
Who It's For

Built for the people who can't afford to let things slip.

For growing businesses
Scaling fast. Institutional knowledge struggling to keep pace.
Growth introduces complexity that informal systems cannot absorb. Conclusions reached in one meeting fail to reach the people who need them. New hires lack the context to operate effectively. RecapHQ gives every growing organisation a structured memory that scales with it.
  • Eliminate dependence on any single individual's recollection of what was agreed
  • Accelerate the integration of new hires without weeks of manual knowledge transfer
  • Ensure every obligation established in a meeting reaches a documented conclusion
  • Identify operational friction points before they compound into significant problems
For executive teams
Senior leadership time is your organisation's most finite resource.
Senior leaders spend an average of 23 hours per week in meetings. RecapHQ ensures that every one of those hours produces a structured, retrievable record that the organisation can act on. Every board session, every strategic review, every leadership discussion — permanently documented and instantly accessible.
  • Board preparation, quarterly reviews, and strategy sessions fully structured and archived
  • Every conclusion logged with full context, attendees, and subsequent outcomes
  • Outstanding obligations escalated automatically without requiring manual oversight
  • Retrieve years of leadership discussions in seconds before any critical meeting
Get Started

Priced around your needs.

RecapHQ is a tailored service. Pricing is based on your meeting volume and requirements. Get in touch and we will put together a proposal that fits your organisation.

We respond within one business day.

"Before RecapHQ, I would leave a two-hour board meeting and within 48 hours half of what had been agreed was already drifting. Now every conclusion is documented, every obligation is tracked, and nothing requires chasing. It has fundamentally changed how we operate as a leadership team."
—
Operations Director
UK-based professional services firm
Frequently Asked Questions
Does my team need to install anything?+
No. Simply send your transcript or audio file by email after each meeting. There is nothing to install and no change required to how your team already operates.
Is our meeting data secure?+
All data is encrypted in transit and at rest. Your meeting content is never shared with or sold to third parties. It belongs exclusively to your organisation.
How long does setup take?+
Most clients are set up and receiving their first briefing within 24 hours. Onboarding takes place via a short call at no additional cost.
Can I choose which meetings get recorded?+
Entirely. You decide which meetings to submit. Simply send the ones you want processed and leave out the ones you do not.
What if I want to cancel?+
You may cancel at any time with no penalty. Your full archive remains accessible for 30 days following cancellation, giving you sufficient time to export anything your organisation needs.
Does it work for in-person meetings too?+
Yes. Any audio file or transcript from an in-person meeting can be uploaded and processed through RecapHQ in exactly the same way, producing a full structured briefing, commitment log, and archived record.

Your organisation is meeting. It should also be learning.

Every conversation your team has contains conclusions worth retaining, obligations worth tracking, and patterns worth understanding. RecapHQ ensures none of that disappears when the call ends.

Request a proposal →